Capturing information during a workflow

During a workflow-driven encounter, you capture information using the input methods defined in each step. Quiver supports forms, voice input, text, and images so you can document without disrupting care.

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Input methods available

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Voice input

Speak naturally when a step allows voice input. Your spoken content populates the targeted field within that step.

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Forms

Structured fields in Form Steps guide specific data entry: Text fields — Descriptions, notes, or free-text responses Dropdowns — Selection from predefined options Number fields — Measurements, scores, or quantities Date/time fields — Temporal information Checkboxes / radio buttons — Discrete selections for common findings Form Steps ensure consistent data structure across similar encounters.

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Images

Visual documentation attached within the workflow: Photos — Clinical findings, wounds, rashes, or lesions Scanned documents — Consent forms, questionnaires, or external records Diagrams — Anatomical drawings or procedure illustrations Screenshots — Test results or imaging reports Images supplement text-based documentation with visual evidence.

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Moving between input types

You switch between input methods as defined by the workflow steps, using what fits the current moment.

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Handling partial or incomplete inputs

You don’t need to complete everything during the encounter. Quiver handles partial information gracefully.

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Incomplete workflow

If you save a workflow without completing all required fields: What happens:

• The workflow is saved in its current state
• Required fields remain flagged as incomplete
• You can return to complete it later

When this is appropriate:

• Waiting for test results to complete assessment section
• Need to verify information before finalizing
• Interrupted encounter requiring completion later

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Missing information

If you realize during the encounter that you’re missing information: Options:

• Note that the information is pending
• Mark the field as “not applicable” if appropriate
• Leave the field incomplete and return to it
• Document the absence of information explicitly

Quiver tracks what’s complete and what remains pending.

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Real-time usage considerations

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Maintaining patient interaction

The goal is to capture information without disrupting the clinical relationship. Effective approaches:

• Use voice input to avoid turning away to type
• Complete forms during natural pauses in conversation
• Take photos quickly without prolonged setup
• Fill in checklists while examining, not after

Avoid:

• Extended typing while the patient waits
• Interrupting the patient to complete documentation
• Focusing on the device instead of the patient
• Delaying care to complete non-urgent fields

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Workflow efficiency

Different input methods have different speeds: Fastest:

• Voice input for longer content
• Checkboxes for binary decisions
• Dropdowns for standard selections

Slower:

• Typing longer text descriptions
• Searching for specific dropdown options
• Taking and attaching multiple images

Choose the input method that balances speed with accuracy for each situation.

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Error correction during capture

If you make a mistake while capturing information: During transcription:

• Correct yourself verbally: “Actually, the duration is three days, not two”
• Quiver captures the correction
• You can clarify during review if needed

During workflow:

• Edit the field immediately
• Return to a previous field to correct it
• Changes are saved automatically

Don’t worry about perfection during capture. Review is where you ensure accuracy.

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Device positioning and access

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For voice capture

Position your device to capture audio clearly:

• Between you and the patient for transcription
• Close enough for clear voice pickup
• Away from noise sources
• Accessible for glancing at status

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For form completion

Position your device for easy interaction:

• Within comfortable reach
• At a height that doesn’t require awkward posture
• Visible without blocking patient interaction
• Stable surface to prevent accidental input

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For image capture

Use your device camera or attach images from other sources:

• Built-in camera for immediate photos
• Upload from phone or tablet
• Scan documents using device camera
• Import from other systems if integrated

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What gets captured automatically

Some information is captured without explicit input: Session metadata:

• Start and end times
• Duration
• Date
• Clinician identity

Context information:

• Selected template or workflow
• Patient identifier (if integrated with your system)
• Location or facility (if configured)

Interaction patterns:

• Which fields were completed
• How long was spent in each section
• What was edited during the session

This automatic capture provides context for the documentation without requiring your attention.

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Next steps

After capturing information during care:

• Generating clinical documentation →